Adopted March 6, 1893; Amended April 6, 1896; April 5, 1897; November 26, 1897; April 27,
1898; May 1, 1905; February 25, 1907; April 6, 1914; April 7, 1919; April 5, 1920; April 2, 1923; April 4,
1927; April 1, 1929; April 7, 1947; April 5, 1948; April 2, 1951; April 4, 1960; April 2, 1962; September
15, 1965; December 11, 1968; April 5, 1971; September 11, 1972; April 23, 1973; April 15, 1981; April
20, 1988; April 17, 1991; November 3, 1993; April 27, 2005, and April 10, 2013.
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It is the duty of every member of this Club to be familiar with its Laws and Rules, and ignorance thereof
shall never be admissible in excuse for any breach or neglect of the same.
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The name of this Club shall be The Eccentric Club.
OBJECT and MISSION STATEMENT
The organization of The Eccentric Club was created for the purpose of gratifying mankind’s social instinct and enable its community’s leaders and people of high character to meet on common ground. Our obligation to the membership and community alike is to maintain the historical and architectural heritage of our grand building and grounds, while endeavoring to honor the traditional values of our founding fathers.
Section 1: The officers shall be a President, Vice-President, Secretary and Treasurer.
Section 2: The President, Vice-President and Treasurer, together with ten other members, shall constitute the Board of Governors.
Section 3: The President, Vice-President and Treasurer shall be chosen at each annual meeting by ballot and shall continue in office until their successors shall be elected and shall have qualified. The Secretary shall be appointed by and hold office at the pleasure of the Board of Governors.
Section 4: At each annual meeting three members of the Club shall be elected by ballot as Governors for a term of three years and shall hold office until their successors shall be elected. The immediate past-president shall remain on the board as Governor for a one year term.
Section 5: The President shall preside at the meetings of the Club; he shall also be chairman of the Board of Governors and ex-officio member of all committees; he shall, with the Secretary, sign all written contracts and obligations of the Club and shall appoint the standing committees of the Board of Governors. The Vice-President shall discharge the duties of the President in his absence or during a vacancy in his office.
Section 6: The Treasurer shall collect and, under the direction of the Board of Governors, disburse the funds. He shall report at every annual meeting of the Club, and oftener if required, the state of the funds, and to the Board of Governors as often as requested. His accounts shall be audited by a select committee of three, appointed by the President at the meeting of the Board of Governors immediately prior to the annual meeting. If required by the Board of Governors, he shall give a satisfactory bond equal to the amount of money in his possession.
Section 7: The Secretary shall keep minutes of all meetings of the Club and of the Board of Governors, shall notify members of their election, issue notices for all meetings of the Club and Board of Governors, conduct correspondence and keep the records, which records and correspondence shall be open to inspection by members at all reasonable times.
Section 8: Any officer may be removed for cause at any meeting of the Club, but written notice shall be served on him personally at least ten days before such action is taken, and it shall require the affirmative vote by ballot of two-thirds of the members present for his removal.
Section 9: Any vacancy that may occur in the Board of Governors shall be filled by the Board, the members so elected to hold office until the next annual meeting, when the Club shall elect a successor to fill the unexpired term.
Section 10: At least fifteen days before the annual meeting, the President shall appoint a nominating committee, confirmed by the Board of Governors, of five persons, no more than two of whom shall be members of the Board of Governors, to place in nomination a slate of officers for the Club for the ensuing year, to be posted on the Club bulletin board at least ten days prior to the date of the annual meeting of the Club. Other names may be placed in nomination by five or more active members of the Club, but no person shall be eligible to hold any office unless his name, together with the title of the office for which he is a candidate, together with the names of his nominators, shall be posted on the Club bulletin board at least five days prior to the annual meeting.
BOARD OF GOVERNORS
Section 1: The Board of Governors shall have general charge of the affairs, funds and property of the Club. It shall carry out the objects and purposes thereof and make by-laws and, to that end, it may exercise all the powers of the Club subject to the Constitution, and to such action as the Club may take at its special or annual meetings.
Section 2: The Board of Governors shall have regular meetings at least once in each month and shall submit a report of the affairs of the Club at each annual meeting, and shall report at other times if required.
Section 3: The Board of Governors shall have the power to remit the dues of any member for such cause and for such period as in its judgment may be advisable and proper.
Section 4: At all entertainments or receptions held by the Club, the Board of Governors, in the name of the Club, may extend invitations to such persons as it may deem proper, provided that in issuing such invitations an equal member shall be allotted to each member.
Section 1: The President shall appoint the following standing committees: House Committee, Auditing Committee, Membership Committee and Entertainment Committee. The House Committee and Auditing Committee shall each consist of three members of the Board of Governors, but no person shall be a member of more than one of said committees. The Membership Committee shall consist of a chairman and one member, each of whom shall be members of the Board of Governors, and three Active Members of the Club who shall not be members of the Board of Governors. The Entertainment Committee shall consist
of a chairman who shall be a member of the Board of Governors and such additional Club members as the Board of Governors may from time to time determine.
Section 2: The House Committee shall, subject to the control and direction of the Board, have charge of furnishing supplies, regulating prices of the same, employing servants and keeping the rooms of the Club in order for use, and enforcing the rules of the Club.
Section 3: The Auditing Committee shall audit all bills against the Club and, for each bill audited, issue an order on the Treasurer for the amount, retaining on file all bills it has passed upon
Section 1: Membership of the Club shall be restricted to persons over twenty-one years of age and shall be divided into six classifications, namely, (1) Active, (2) Associate, (3) Junior, (4) Non-Resident, (5) Honorary, and (6) Life.
Section 2: Active members of the Club shall be the only class of members who shall be entitled to voting and other corporate privileges of the Club and their number shall be limited to 250. For applications received on or after December 1, 1993, active members shall reside within a 20-mile radius of the City of
Gloversville, New York.
Section 3: Any resident of the County of Fulton, Montgomery or Saratoga who is not present in nor resides in such County for four (4) continuous months during the period commencing on September 1 st and ending on April 30th may become an Associate member of the Club upon his election by the Board of Governors as hereinafter provided. Active members may become Associate members, if qualified, following application to and approval of the Board of Governors. Such application shall be made on or before September 1 of each year in which associate membership is requested.
Section 4: Any person otherwise eligible for membership who shall not have reached the age of thirty years shall be eligible as a Junior member. Junior members shall not have the right to vote at meetings of the Club nor be entitled to hold office therein nor have any property rights in the organization.
Section 5: Any person residing outside a 20-mile radius of the City limits of Gloversville, New York shall be eligible as a Non-Resident member. Non-Resident members shall not have the right to vote at meetings of the Club nor be entitled to hold office therein nor have any property rights in the organization. A person residing outside a 20-mile radius of the City of Gloversville, New York may apply for Active membership, but such application shall be subject to the limitation upon the number of Active members.
Section 6: The Board of Governors may from time to time elect to Honorary membership persons who occupy a position of eminence and who, from time to time, visit Fulton County. Honorary Members shall not have the right to vote at meetings of the Club not be entitled to hold office therein nor have any property rights in the organization.
Section 7: Any person who has been a member of the Club for fifty years may be elected to Life membership. Active Members who are elected to Life membership shall continue to have all the privileges of Active membership but shall not be counted as Active Members in computing the limitation of Active
Section 8: No person shall be admitted to Active, Associate, Junior or Non-Resident membership in the Club unless he shall have been recommended by an Active member of the Club.
Section 9: The Membership Committee of the Board of Governors shall consider all applications for membership and communications in connection therewith and make careful examination as to the qualifications of the applicants. After approval by the Membership Committee, the names of all applicants shall be posted in a conspicuous place in the Club for at least ten days before any action shall be taken by the Board of Governors. After such applications have been posted for a ten-day period, the Board of Governors, at one of its stated meetings, shall pass on each application separately in the order in which they were made, and two negative votes shall constitute a rejection of any candidate. No person whose application is rejected shall be eligible for membership for a least one year thereafter. No member of the Board of Governors shall be excused from voting except by unanimous consent of the other member s of the Board. The proceedings of the Membership Committee and of the Board shall be kept secret and confidential.
Section 10: Application of Junior Members for Active membership: A (1): Subject to the provisions of Subdivision 2 of this sub-section, a Junior Member shall be deemed to have applied for Active membership in the Club upon the attainment of his thirtieth birthday, which shall be the effective date of such application. (2): Any Junior member may, at any time prior to the attainment of this thirtieth birthday, make application for Active membership in the Club. The effective date of such application shall be the date upon which such application shall be received by the Chairman of the Membership Committee. B: If there be no vacancy in Active membership at the time when a Junior member shall make application for Active membership, he shall continue to have the privileges of the Club until elected to Active membership upon payment of dues as hereinafter provided.
DUES and FEES of MEMBERS
Section 1: Any member elected by the Board of Governors shall be admitted to all of the social privileges of the Club upon payment of the entrance fee and dues as established from time to time by the Board of Governors.
Section 2: The Board of Governors shall pro-rate any dues on a monthly basis in the event of election to membership at times other than during the months of March or September.
RESIGNATION, SUSPENSION and EXPULSION of MEMBERS
Section 1: Any member may resign from the Club by submitting his written resignation to the Board of Governors, who shall accept such resignation upon such terms and conditions as it shall determine.
Section 2: The Board of Governors shall cause the Treasurer to give written notice to all members whose dues are in arrears for one month that, unless such dues are paid within thirty days after the date of such notice, such members will be suspended from membership in the Club. If such dues are not paid within thirty days after such notice, any such member shall be suspended, except under special circumstances satisfactory to the Board of Governors and approved at a regular meeting thereof.
Section 3: The Board of Governors may censor, suspend or expel any member for violation of the provisions of this Constitution or the By-Laws or House Rules of the Club or for conduct which, in the opinion of the Board of Governors, is improper and prejudicial to the welfare or reputation of the Club. No member shall be so censored, suspended or expelled except by affirmative vote by ballot of two-thirds of the Governors of the Club after written notice to the member of the charge or charges against him and an opportunity to answer such charge or charges.
Section 4: Any member who resigns or is suspended or expelled from the Club shall forfeit all voting and property rights in the Club. Any member, who resigns while in good standing and whose dues are not in arrears, may, at any time thereafter, apply for membership and shall be eligible for re-election to membership provided his application is approved as provided by Section 9 of Article VI, without the obligation of paying the entrance fee required by either Section 2, 3, or 4 of Article VII.
Section 1: The Board of Governors may designate certain social functions of the Club to which resident guests from Fulton, Montgomery or Saratoga County may be invited.
Section 2: A non-resident of Fulton, Montgomery or Saratoga County may be granted the privileges of the Club for a period not to exceed thirty days upon the invitation of a member thereof. The Board of Governors may provide and require such credentials as may be appropriate under the circumstances. Any member who requests such guest privileges shall be responsible for the payment to the Club of any obligations incurred by any person sponsored by him as a guest.
Section 3: The Board of Governors may, at the request of one or more members of the Club, authorize the use of the Club property and facilities by non-profit organizations for non-profit purposes within the following limitations: (a) Such use shall not interfere with normal Club activities; and (b) Such use shall be on such terms and conditions as the Board of Governors may determine, but in no event shall involve a surrender by the Board of Governors of the control of Club property or facilities.
Section 1: There shall be an annual meeting of the Club for the election of officers and the transaction of other business, during the month of April of each year on a day at 8:00 p.m.; to be determined by the Board of Governors, upon giving of at least twenty days written notice to the members of the Club. At said meeting, the polls for the annual election shall be opened at 7:00 p.m., under the charge of two (2) tellers personally appointed by the President and shall remain open until 8 p.m., when the meeting shall be called to order for the general transaction of such business as shall come before it.
Section 2: Regular meetings of the Club may be called by the President, or shall be called by him at any time upon the written request of ten members, which request shall specify the object of the meeting. Section 3: Forty (40) members shall constitute a quorum at any meeting of the Club, and seven at any meeting of the Board of Governors.
Section 1: 15% of all dues collected shall be placed in a fund entitled “Capital Fund”. The Board of Governors shall have the authority to expend all or any part of the monies in said fund for the following purposes only: (1) expenditures for replacement, improvement, or addition to capital assets; (2) mortgage retirement.
Section 2: In the event that the Capital Fund exceeds $7,500.00 at the end of any month, the 15% withheld from dues shall be reduced to 7-1/2% and the remainder will be retained for general expenses. In the event that the Capital Fund drops below $7,500.00, the amount withheld from dues shall revert to 15%.
Amendments may be made at any regular meeting of the Club, provided written notice of them, setting forth substantially the proposed change, shall have been given to the members and a copy of such notice posted on the Club bulletin board for at least 20 days before the meeting.
The words “he”, “him” or “his” shall also be read in the feminine gender whenever appropriate and when the sense of this Constitution may require it.